Menu

Tendering for Branch Ball

Below you can see outlined the information for tendering for Branch Ball, It is also in a document which is located at the bottom of the page.

Activity Proposal

 

NSW Branch Rover Council Ball 20XX

XX February 20XX

 

INSERT QUERKY BI-LINE

Organising Committee (for non Crew run events)

The committee as it stands at the time of this tender is:

Insert Name Here Crew goes here Event Position goes here

Theme

Information regarding the theme that is being proposed goes here.

Venue

Information regarding the venue that is being proposed goes here including costs.

 

Budget breakdown = $XX per person

Accommodation

Information regarding the accommodation options for Ball goes here including costs.

 

Budget breakdown = $XX per person

Transport

Information regarding the transport options for Ball goes here including costs. This is information as to how people may get to the event, and how people may get home (or organised accommodation).

Entertainment

Information regarding the entertainment that is being proposed goes here including costs.

 

Budget breakdown = $XX per person

Food

If a sample menu from the venue available, this information goes here along with associated costs.

 

Budget breakdown = $XX per person

Drinks

Please provide details as to drinks packages available for this event along with associated costs

 

Budget breakdown = $XX per person

BOAGIES – Bloody Outstanding Awards Given in Effort & Service

Please provide details regarding how you will be incorporating the “boagies” into the event and how these awards will be nominated for, voted on and what categories you may like to use.

Promotion

Information regarding the promotional opportunities for Ball goes here. This should include major promotional activities that the organisers are planning to do.

Timeline

This area is for an outline of what the timeline is for the ball. This should include reporting times and promotional opportunities. 2 samples below:

  • August 12 – Start Promotions for Ball
  • December 2 – Promotion at XX Event

Anything Else / Miscellaneous

If there is anything else you would like to do at the Ball, that wouldn’t fall under one of the above categories, feel free to make comment in here. Otherwise, simply leave this area blank.

 

Budget breakdown = $XX per person

Budget Breakdown

Budget Based on 100 people

 

Budget Based on 150 people

 

Budget Based on 200 people

Item Cost   Item Cost   Item Cost
Venue $XXXX   Venue $XXXX   Venue $XXXX
Entertainment $XXXX   Entertainment $XXXX   Entertainment $XXXX

Sub Total

$XXXX

 

Sub Total

$XXXX

 

Sub Total

$XXXX
               

Budget Breakdown Per Person

 

Budget Breakdown Per Person

 

Budget Breakdown Per Person

Venue/Entertainment $XXXX   Venue/Entertainment $XXXX   Venue/Entertainment $XXXX
Food / Drinks $XXXX   Food / Drinks $XXXX   Food / Drinks $XXXX
Promotion $XXXX   Promotion $XXXX   Promotion $XXXX

Sub Total

$XXXX

 

Sub Total

$XXXX

 

Sub Total

$XXXX
Contingency 10% $XXXX   Contingency 10% $XXXX   Contingency 10% $XXXX

TOTAL COST

$XXXX

 

TOTAL COST

$XXXX

 

TOTAL COST

$XXXX

Conclusion

Final comment as to why the BRC should consider the above tender document for Ball